Cataloging Services

Speed Materials into Circulation

From programmatic cataloging to complex book-in-hand solutions, you'll receive patron-ready materials according to your needs.


Programmatic, efficient item-level, shelf-ready approach
Full-level MARC records via FTP downloadable to your ILS


Benefit of item-in-hand cataloging
Simplicity and speed of an automated process


Customization beyond automated Flex services
Highly developed range of options


Provides full-level MARC records via FTP to be downloaded into your integrated library system, plus basic item records with accompanying barcodes can be supplied to assist you in getting materials to your patrons more quickly. 

Item records can be mapped to the tag required by your ILS and can include:

  • Call number
  • Barcode number
  • List price
  • Location code or collection code (constant data) 

Cataloging and processing through Circ-Serv is a cost-effective and efficient way to expedite item level processing. 

Flex Cataloging and Processing

Brodart’s Flex service builds upon Circ-Serv by adding advanced mapping and formatting capabilities.  Flex combines the benefits of item-in-hand cataloging and processing while maintaining the simplicity and speed of an automated process.

Gain efficiencies in your acquisitions workflow by eliminating a need to separate orders by specific collection areas and maximizing the value of local call numbers, collection codes and other acquisitions data.

Flex service offers the following benefits to help simplify your cataloging requirements and streamline your receiving processes.

  • Map more content and format options into your MARC record and holdings tag eliminates the need to separate orders by specific areas of your collection
  • Custom options for formatting and stacking data on spine labels
  • 100% cataloging option to ensure full-level MARC records for all received titles
  • Maximize the value of your local call numbers, collection codes, and other acquisitions data
  • Update your holdings with OCLC®
  • MARC and linked item records electronically via FTP
  • Handle fewer packages, packing lists, and invoices

Compleat Cataloging and Processing

For customization beyond our automated Flex services, Brodart’s premier Compleat service provides material-in-hand cataloging and processing. Our professional team provides expert service to ensure your library’s specifications are followed down to the smallest detail.

This personalized service offers onsite profiling with an experienced installation team to work with your Technical Services Department to set up your local cataloging, classification, processing and account requirements.  Your installation team will include a project manager, cataloging services librarian, and collection development librarian. 

Expert cataloging and physical processing

  • Item-in-hand cataloging
  • Customized bibliographic records in MARC format to meet your local practices
  • Classification tailored to fit within your library’s existing collection
  • Customized holding records
  • Guaranteed full-level MARC and item records for all items received
  • Processing customized to the smallest detail of your specifications

Our catalogers will work live in your database to create MARC and item records which are immediately available to library staff.  This service allows Brodart to provide your library with customized MARC records aligned with your local practices and specifications.  Using the matchpoints specified by the library, the catalogers will determine if an item can be processed as an added copy or if new cataloging is required. 

When new cataloging is required, Compleat service catalogers will review, modify, and upgrade existing cataloging records or provide original cataloging.  Compleat service can catalog new titles using the library’s existing cataloging utility including OCLC®. Using the OCLC Connexion® Client we can access your OCLC account via a third-party agreement to identify matching records and update your holdings.

Once the cataloging records are created to your specifications the item records will be added, spine labels will be printed and physical processing will be completed. 

Physical Processing

  • Trademark Brodart clear plastic book jacket
  • Mylar jacket
  • Laminated dust jacket
  • Spine label
  • Barcode
  • Label protector
  • Property identification stamp and/or label
  • Genre/classification label
  • Customized book pocket
  • Theft detection
  • RFID tag

Brodart Cataloging Standards

Regardless of the cataloging option you choose, you can be assured that you will always receive full-level, high quality cataloging records for your material.  We base our descriptive cataloging on Anglo-American Cataloging Rules, 2nd edition revised (latest update) and accompanying Library of Congress Rule Interpretations, and RDA and the accompanying Library of Congress-Program for Cooperative Cataloging Policy Statements (LC-PCC PSs).  In addition, we use Library of Congress Subject Headings, latest edition, Dewey Decimal Classification, 23rd edition, MARC 21 specifications and Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc, (GSAFD, 2nd Edition).  We adhere to the Library of Congress rules for both MARC format and authority control.

Our RDA Practice

When an RDA record is available, we accept and modify the record according to RDA; when an AACR2r record is available, we accept and modify the record according to AACR2r.  When both an RDA record and an AACR2r record are available, we will choose the RDA record and modify the record according to RDA.  If no record is available, we catalog according to RDA and retain the RDA record even if LC later catalogs that same title.

Brodart began phasing in cataloging according to RDA and the LC-PCC PSs effective January 1, 2013, with the intent to achieve full implementation by March 31, 2013.